We are excited to bring the 21st Annual Hands & Voices Leadership Conference to Panama City Beach, Florida on Sunday October 5, 2025 to Tuesday October 7, 2025. We invite you to join us as a sponsor and/or an exhibitor to showcase your products and services for families with children who are deaf and hard of hearing (DHH).

AUDIENCE

Our audience includes H&V Chapter and Program Leaders, Family-Based Organizations, parents of children who are DHH, Early Hearing Detection and Intervention Coordinators, Teachers of the Deaf and Hard of Hearing, Deaf and Hard of Hearing Mentors and Leaders, School Administrators and more.

BENEFITS

By becoming a sponsor and/or exhibitor, you will connect with leaders who serve families throughout the US states/territories and Canadian provinces, tap into the H&V social media network of 10,000+, establish relationships with key decision makers, and make a difference in the lives of children who are deaf and hard of hearing. We hope you will join us!

	Exhibitor	Non-Profit Exhibitor	Additional Exhibitor Attending Sessions	Additional Exhibitor Not Attending sessions
Early Bird Price Thru August 14th, 2025	$625	$450	$425	$125
Price After August 7th	$675	$500	$475	$125

Exhibitor Fee Includes:

• Skirted table
• 2 Chairs
• Dinner Sunday night and lunch on Monday
  
• One registration to general conference.
• Addl. Conference Registrations: $425.
• Addl exhibitor not attending sessions: $125 -includes meals only

Sponsorship Opportunities

	Parent/ Caregiver Scholarship	Accessibility Sponsor	Platinum	Diamond
Price	$2,500	$5,000	$7,500	$10,500
3-minute Video Welcome to Attendees at Friday Night Opener				x
Round-Table Session				x
Logo on back of H&V’s Annual New Year’s 5K t-shirt				x
Email Announcements sent to attendees one and two weeks prior to conference acknowledging your sponsorship			x	x
½ Page ad in The Communicator				x
2 Registrations to Conference			x	x
1 Registration to Conference		x
Special acknowledgment on rolling slide during general sessions.			x	x
¼ Page ad in The Communicator			x
Sign on Exhibit Table Acknowledging Your Sponsorship			x	x
Exhibit Table		x	x	x
One month Deafed.net banner ad-Home page			x	x
Signage in Breakout Rooms acknowledging accessibility contribution		x
Name and Logo listed on various conference materials and rolling slide	x	x	x	x

 

ADDITIONAL SPONSORSHIP OPPORTUNITIES

Available Alone or Add-on to an Above Sponsorship Level

$500 - New Year Virtual 5K T-shirt Sponsorship

• Since 2020, Hands & Voices has hosted the annual New Year Virtual 5K. Expand the reach of your brand by becoming a 5K sponsor! Your logo will be included on the back of t-shirts provided to more than 500 registrants throughout the U.S. Recognition will also be given on social media and email communications to registrants. Only 15 sponsorship opportunities are available.

Help Feed our Attendees:

Your sponsorship will be acknowledged with a sign on the table and on a rolling slide during general sessions.

• Lunch Sponsor: $2500 (2 Available)
• Break Sponsor: $1200 (2 Available)

Scholarship for a Parent/Caregiver to help cover expenses to conference:

• Your sponsorship will be acknowledged on a rolling slide during the conference.
• Registration to general conference, one instructional session, and money toward travel and lodging $2500 per parent/caregiver

Registration for a Parent/Caregiver:

• Your sponsorship will be acknowledged on a rolling slide during general sessions.
• Registration to general conference and one instructional session: $524 per parent/caregiver

CONFERENCE EXHIBITOR INFORMATION

Pack up your table at 3:30 and join conference attendees for an “Uptime” activity starting at 4:30 PM. Activities and registration information are available in September.

Note: ASL and CART services are provided in the plenary and instructional sessions but ARE NOT provided at exhibit booths. Please make your own arrangements if you will need these services at your booth.

LOCATION

Embassy Suites

Panama City Beach Resort,
16006 Front Beach Road,
Panama City Beach, FL 32413

Book your room here by September 4th, 2025

 

IMPORTANT DATES

Activity	Deadline
Sponsorship application due	August 14, 2025
Social Media and Communicator Advertisements	August 14, 2025
Name/logo	August 14, 2025
Early Bird Payment Deadline	August 14, 2025
Book your lodging (group rates)	September 4, 2025

Note: ASL and CART services are provided in the plenary and instructional sessions but ARE NOT provided at exhibit booths. Please make your own arrangements if you will need these services at your booth.

QUESTIONS

If you have questions , please contact:
Sarah Roof (Sarah.Roof@handsandvoices.org)
v/text: 859-396-0986

We look forward to seeing you there!